Food Service Procedures

All food service requests charged to University 部门 or Projects require either the use of a University Procurement Card for Chartwells catering purchases up to $2,500 or $5,000 (depending on your transaction limit) through Catertrax. A Purchase Order is required for catering purchases over your transaction limit or purchases at any retail locations such as the Dining Hall. 另外一个 Food Service Approval Form is required for all purchases. All food served on University Property must be provided by the University's food service contractor (Chartwells). If for some reason the University’s Food Service contractor is unable to fulfill your request then you must obtain a pre-approved Food Service Exception Form 使用其他供应商. Chartwells must have either Procurement Card information or a Purchase Order, along with a Food Service Approval Form before services are provided.

To make food service arrangements contact the Chartwells Catering Office at 301.687.4152 or 在线. 一旦 Request for Catering Services Contract has been completed, provide Chartwells with procurement card information for orders up to $2,500 or $5,000 (depending on your transaction limit); or 输入 a requisition into PeopleSoft to cover the cost of the catering contract for orders over your transaction limit.

限制

Under State of Maryland policy University funds 不能 be utilized to purchase food service for any social functions or activities such as holiday parties, 退休派对, 生日聚会, 淋浴, welcome or farewell parties, 办公室聚会, 等. It also does not allow food service for normal type staff meetings. The purchase of alcohol is not allowed under any circumstances. Any food service ordered that is considered unallowable under FSU, 超声电机, or State of Maryland policy will be the personal liability of the individual and/or the department manager contracting for the services.

的请购单

Select the item “FOOD_SERV_CHARTWEL”. The vendor on the requisition will automatically be populated with 美国康帕斯集团有限公司 (short name Chartwells), Vendor ID 1000033713. 在 行,因为 描述 输入 合同# # # # # (the contract number 从 upper right-hand corner of the Request for Catering Services Contract)，然后是 detailed description and business purpose,因为 要求的数量 输入 1，以及 价格 进入 总计 从 Request for Catering Services Contract. You may 输入 more than one Catering Contract on a requisition; just list each on a separate line.

Complete the remainder of the requisition just like any other requisition. 在完成 分布 line the account should always be 081100 for Food Service which should default 从 item. 在 Request for Catering Services Contract select the payment type of Department Billing and 进入 requisition number in the box labeled 征用. Make sure a description and business purpose is on the requisition. The Budget approval is coming 从 on-line requisitioning process in PeopleSoft. 一旦 requisition has been approved and budget checked Procurement will roll it to a Purchase Order. 完成一个 Food Service Approval Form providing a description, business purpose, agenda, and list of attendees. Once it has been completed and signed by the department manager send the original to the Chartwells Catering Office. Once Chartwells has received the Request for Catering Services Contract 和 Food Service Approval Form, 以及, the corresponding Purchase Order from Procurement they are authorized to provide the requested service. Chartwells must receive these forms 和 Purchase Order before services are provided. 一旦 function is over, Chartwells will invoice the University referencing the Purchase Order number and attaching the Food Service Approval Form.

采购卡

在 Request for Catering Services Contract select the payment type of credit card and provide the complete credit card information using the 在线 form. 完成一个 Food Service Approval Form providing a description, business purpose, agenda, and a list of attendees. Once it has been completed and signed by the department manager send the original to the Chartwells Catering Office. Once Chartwells receives the contract with the Procurement Card information 和 Food Service Approval Form, they will then be authorized to perform the service. Chartwells will charge the procurement card once the event is complete and send you a receipt. 附上一份 Request for Catering Services Contract，收据，和 Food Service Approval Form to the Procurement Card log. Procurement Cards may only be used on Catering through Chartwells Catertrax.